Snap it. Faas reads it. You just confirm.
Take a photo of a receipt or drop in a supplier bill. The Digital Shoebox reads the supplier, date, items, tax and total, asks if you have paid yet, and files it in the right place with the original attached.
Receipt scanning is included in every plan.
The shoebox of receipts is the oldest accounting system there is. It is also the most stressful.
Receipts fade, bills get buried and typing them in later is nobody's favourite job. Taking a photo is the one step everyone can do.
What changes when you scan
Without Faas
- Receipts pile up in a bag, a drawer or a car
- Typing each one into a spreadsheet at month end
- Faded thermal paper that cannot be read later
- Not sure if a bill was paid or still due
With Faas
- A photo takes seconds and the paper can go
- AI fills in the supplier, date, items and total
- The original file stays attached as proof
- One question sorts it into paid or still to pay
From paper to posted, four steps.
Snap or upload
Take a photo on your phone or drag in a PDF. Drop it in the Digital Shoebox.
AI reads it
Faas finds the supplier, date, line items, tax and total, and matches the supplier to one you already know.
Have you paid this yet?
Answer Yes, paid and it becomes a receipt. Answer Not yet and it becomes a bill to pay, with a due date and reminders.
Confirm and file
Check the details, tap confirm, and it is recorded in your books with the original file attached.
Faas fills in the form so you do not have to.
The scanner reads the document and fills in the fields. You see what it found, fix anything that looks wrong, and confirm. Nothing is recorded until you say so.
- Supplier, date, category and total read for you
- You always check before it posts
- One clear question: have you paid this yet?
One inbox for every document.
Everything you scan lands in the shoebox, waiting for a quick check. Documents that need you are marked, and finished ones show as posted.
- See what still needs a check at a glance
- Receipts and bills in the same place
- No retyping, no lost paper
The original stays attached.
Every entry keeps the photo or PDF it came from. When your accountant or an auditor asks "where is the receipt for this?", the answer is one click away.
- The original file is stored with the entry
- Your accountant sees the document next to the numbers
- Part of the support in the Audit Pack
Receipts and bills, explained simply.
The scanner asks one question because the answer changes how the books work. Here is why.
Receipt
Proof that you already paid.
Bill
A request for payment that has not been paid yet.
Expense
A cost of running the business.
Supplier
Also called a vendor.
Category
A plain label for what the money was for.
Source document
The original proof behind an entry.
A simple example: receipt or bill?
Same kind of cost, two different answers to the question.
| Kedai Buku Maju, stationery | RM 86.40 |
| Paid by card today | Yes |
| Recorded as money out | RM 86.40 |
| Sri Murni Utilities, electricity | RM 389.20 |
| Due date | 25 Oct |
| You owe until paid | RM 389.20 |
A receipt reduces your bank now. A bill adds to what you owe and waits for you to pay it. Getting this right keeps your profit and your bank balance honest.
Rules changeRules change. Confirm current rates and dates with the Royal Malaysian Customs Department, LHDN or your accountant. Faas gives general education, not legal or tax advice.
Questions about scanning
What can I scan?
What if the AI reads something wrong?
Does it read tax details?
Do I have to keep the paper?
Can my accountant see the original?
What happens if I answer "Not yet"?
Start using Faas for free.
See what it feels like when the books look after themselves.