"I sell all day but I cannot tell if I made money."
Takings look healthy until rent, suppliers and utilities arrive. Without sales and costs side by side, profit is a guess.
Know what is selling, what is left and what you really earn.
Faas keeps your shop books in plain words. Supplier invoices are scanned, bank lines are matched and profit shows up without waiting for month end.
No card needed to start. Set up in minutes.
Profit this month
RM 23,539.50Receipt scanned
RM 86.40Bank matched
98% sureSupplier invoice scanned. Due 30 Oct.
A busy shop is not the same as a profitable shop.
The till is ringing, the shelves are full and still the bank balance feels thin. That gap is almost always the same few things: what the goods cost, what is sitting unsold, and bills that arrive before the cash does.
Sound familiar?
The money worries every shop owner knows.
These are the things retail owners tell us keep them up at night. Faas is built around them.
"I do not know what is left on the shelf."
You reorder by feel, run out of what sells fast and sit on what does not.
"Supplier invoices pile up in a drawer."
Delivery notes and invoices get lost, and a due date slips past without anyone noticing.
"A customer brought something back and I did not know how to record it."
A return changes the sale. Whether you give cash or credit, it needs to be written down properly.
Profit
See profit without waiting for month end.
Faas puts what came in next to what went out. Easy Mode shows money in, money out and profit on the Home tab. Open Reports to see who owes you, what you owe suppliers and an estimate of tax to set aside.
- Profit shown as money in minus money out
- Who owes you and who you owe, on one screen
- Share the full books with your accountant in one tap
Profit, last 6 monthsUp 12%
MayJunJulAugSepOct
SalesRM 42,180.00
CostsRM 18,640.50
ProfitRM 23,539.50
Stock
Keep a count of what is on the shelf.
Add your items once with a price. In Full Mode, Faas keeps a stock list with the quantity in hand, flags items that are running low, and lets you adjust the count after a stock take. It is a simple count for a small shop, not a warehouse system.
- Items and prices saved once, reused on every invoice
- Low stock is flagged so you reorder in time
- Adjust the count after a stock take
Products and servicesAdd item
| Item | Price | In stock |
|---|---|---|
| Arabica beans 1kg | RM 68.00 | 42 |
| Paper cups, box of 50 | RM 14.50 | 6 left |
| Barista training, 1 day | RM 350.00 | Service |
Supplier bills
Snap the delivery invoice. Know when to pay.
Take a photo of the supplier invoice. Faas reads the supplier, date and total, then asks one question: have you paid this yet? If not, it lands in Bills to pay with a due date and a reminder.
- Photo or PDF in, a draft bill out
- Paid goes to Receipts, unpaid goes to Bills to pay
- The original photo stays attached to the entry
Returns
Handle a return the right way.
Raise a credit note against the original invoice. Then choose how to settle it: Apply takes the amount off the customer's next invoice with no cash moving, and Refund pays the money back.
- Apply: offset another invoice, no cash
- Refund: pay cash back to the customer
- The original sale stays on record
Credit note CN-0007
Invoice INV-0038RM 900.00
Returned goods- RM 300.00
Left to settleRM 300.00
Apply offsets another invoice, with no cash moving. Refund pays the money back.
Easy for you, complete for your accountant
You work in plain words. Your accountant gets proper books.
Behind the five simple tabs, Faas keeps full double-entry books. At year end your accountant opens the same data in Full Mode, with every entry traced back to the receipt or invoice it came from.
- No debits and credits for you to learn
- Invite your accountant from Settings
- Nothing to export, email or retype
A day in the life
A day in the shop with Faas.
Nothing here needs an accounting course. It is a few taps between customers.
1
Open the shop
Check Home. You see the cash in the bank, any customer who still owes you and the few things Faas wants you to review. It takes a minute.
2
Stock arrives
The supplier drops off boxes and an invoice. Snap the invoice. Faas reads it and asks if you have paid. If not, it goes to Bills to pay with the due date.
3
A customer returns something
Raise a credit note on the original invoice. Choose Apply to take it off their next purchase, or Refund if you hand the cash back.
4
Close and check the bank
Upload the bank statement or let the bank feed run. Matching lines tick themselves. You tap Yes or No on the few that are unclear.
Rules change.Confirm current rates and dates with the Royal Malaysian Customs Department, LHDN or your accountant. Faas explains ideas in plain words and does not give legal or tax advice.
Accounting in plain words
Three ideas that matter most in a shop.
If you understand these, you understand most of what your accountant is talking about.
The term
Margin
Also called gross margin.
Plain wordsWhat is left from each sale after paying for the goods.
You sell a bag for RM 25.00 that cost you RM 15.00. You keep RM 10.00, which is a 40% margin.
The term
Stock
Also called inventory.
Plain wordsGoods you bought but have not sold yet. It is your money sitting on a shelf.
You buy 20 bags at RM 15.00, RM 300.00 in all. After selling 12, 8 are left, worth RM 120.00 at cost.
The term
Cost of goods sold
Often shortened to COGS.
Plain wordsThe cost of only the goods you actually sold, not everything you bought.
12 bags sold at RM 25.00 is RM 300.00 in sales. Those 12 cost RM 180.00. Your gross profit is RM 120.00.
Questions from shop owners
Does Faas replace my till or point of sale system?
No. Faas is accounting software, not a till. It does not ring up sales at the counter. It keeps the books: invoices, bills, bank matching and reports.
Can Faas keep track of my stock?
Yes, at the level most small shops need: a list of items with prices and the quantity in hand, with adjustments after a count. It is not a full stock-costing system. Stock tools live in Full Mode, so Easy Mode stays simple until you need them.
How do I record my daily takings?
Record sales as money in, or raise an invoice for customers who buy on account. When card and e-wallet settlements reach your bank, upload the statement and Faas matches them. A bank rule remembers how you categorise a regular settlement line.
What about SST and e-Invoice?
Tax features stay hidden in Easy Mode until you switch on "tax registered". Whether your shop must charge tax or issue e-Invoices depends on rules that change, so check with your accountant.
Can my staff use it too?
Yes. You can invite users and choose what each person can do from the Control panel. Every posting and edit is recorded in the audit log.
Run your shop. Let Faas run the books.
See your margin, your stock and your bills in one calm place.
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