"Suppliers deliver every day and I lose half the invoices."
Wet market, bakery, gas, packaging. The papers end up in a bag on the counter.
Know your profit while the kitchen is still running.
Scan supplier bills at the back door, see what you owe, and take deposits for catering orders. Plain words, no accounting course needed.
No card needed to start. Set up in minutes.
Profit this month
RM 23,539.50Receipt scanned
RM 86.40Recent invoice
RM 2,260.00Paid
Catering deposit paid. RM 450.00 received.
The kitchen makes the money. The paperwork loses it.
Deliveries every morning, thin margins and customers who pay late. Most cafe owners know their food is good. They just cannot tell, until months later, whether the business is.
Sound familiar?
What cafe and restaurant owners tell us.
Fast-moving food businesses create a lot of small papers. Here is where it hurts.
"I cannot tell if my food cost is too high."
You feel busy, but you do not see ingredients next to sales until someone does the sums.
"Catering customers ask for a quote, then pay late."
A big order means ingredients bought up front. A late payment hurts cash straight away.
"Rent, utilities and supplies all fall due at different times."
You pay what shouts loudest, and a bill with a late fee sneaks through.
Scan, do not type
Snap the invoice at the back door.
When the delivery arrives, take a photo of the invoice or the cash receipt. Faas reads the supplier, date, items and total. Then it asks: have you paid this yet? If you paid cash, tap Yes and it is filed as a receipt.
- Supplier, date, items and totals read for you
- You confirm before anything is posted
- The original photo stays attached for the auditor
Bills to pay
See what you owe and when it is due.
Unpaid supplier invoices wait in Bills to pay, sorted by due date. You see the total for the month, so you know how much cash to keep before you pay the supplier who is chasing.
- Due dates and reminders for every bill
- The month's total to pay at a glance
- Mark paid and the bank line matches later
Catering and events
Take a deposit before you buy the ingredients.
Make a quote, convert it to an invoice and choose a payment term such as deposit and balance. The customer gets a pay link and can pay the deposit by FPX, card or e-wallet. Reminders chase the balance for you.
- Quote to invoice in one tap
- Deposit and balance, each with its own due date
- Reminders by WhatsApp or email, stopping once paid
Payment term template
Deposit and balance
30% now, 70% before the event
50 / 50
Half now, half on delivery
Full payment
Due in 14 days
Custom schedule
Your own dates and amounts
Profit
See sales and costs side by side.
Home shows money in, money out and profit. For more detail, the profit and loss report lists your ingredient spending next to your sales, so you can work out your food cost for the month.
- Plain categories such as Sales, Rent and Supplies
- Profit any day, not only after the accountant is done
- Send the books to your accountant in one tap
Profit, last 6 monthsUp 12%
MayJunJulAugSepOct
SalesRM 42,180.00
CostsRM 18,640.50
ProfitRM 23,539.50
Easy for you, complete for your accountant
Less time on paperwork. More time with the pans.
The owner works in Easy Mode with five tabs. Your accountant gets the full books and every receipt attached, so tax time and audits do not become a scramble through bags of papers.
- Receipts are kept with the entry they belong to
- Accountant sees the same books, no emailing files
- Closed months can be locked so numbers do not move
A day in the life
A day in the cafe with Faas.
The aim is that the books keep up with you, not the other way round.
1
Morning delivery
The bakery drops off bread and an invoice. Snap it. Faas reads it and asks if you have paid. You say Not yet, and it lands in Bills to pay with the due date.
2
A catering enquiry
An office orders lunch for 40. Send a quote, convert it to an invoice with a deposit term and share the pay link on WhatsApp.
3
After closing
Open Home. See money in, money out and profit so far this month. Tap Yes or No on the few lines Faas wants you to review.
4
End of the month
Upload the bank statement. Matching lines tick themselves. Share the books with your accountant, who sees the same numbers you do.
Rules change.Confirm current rates and dates with the Royal Malaysian Customs Department, LHDN or your accountant. Faas explains ideas in plain words and does not give legal or tax advice.
Accounting in plain words
Three ideas that matter most in a kitchen.
Simple words for the things your accountant keeps mentioning.
The term
Food cost
Often called food cost percentage.
Plain wordsThe share of every ringgit of sales that goes on ingredients.
Ingredients of RM 3,000.00 on sales of RM 10,000.00 is a 30% food cost.
The term
Payables
Also called accounts payable.
Plain wordsMoney you owe suppliers for things you have already received.
You took RM 1,800.00 of supplies on 30 days credit. Until you pay, you owe RM 1,800.00.
The term
Deposit
A part payment taken before the work.
Plain wordsMoney a customer pays before you do the job, so you are not out of pocket.
A catering order of RM 1,500.00 with a 30% deposit means RM 450.00 now and RM 1,050.00 later.
Questions from cafe and restaurant owners
Does Faas do payroll?
No. Faas does not run payroll. You can record staff pay as spending, and your accountant or a payroll tool handles the calculations.
Can I scan receipts from wet market suppliers?
Faas reads receipts and supplier invoices from a photo or PDF. A clear photo works best, and you always confirm what it read before anything is posted.
Does Faas connect to my point of sale or delivery apps?
Faas has an open REST API and webhooks, so a developer or an integration tool can push sales in. It does not ring up sales at the counter itself. Ask us what is available for your setup.
Can I track ingredient stock?
Full Mode has a simple item and stock list with adjustments. It is not a recipe costing or full stock-costing system. Many cafes just watch spending against sales in the profit report.
What about SST and e-Invoice for a restaurant?
Tax features stay hidden in Easy Mode until you switch on "tax registered". Whether and how tax applies to your business depends on rules that change, so confirm with your accountant.
Serve the food. Let Faas keep the books.
Scan the bill, take the deposit and see your profit before the month ends.
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