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Learn/Templates/Receipt template

Free receipt template.

Give customers proof that you received their payment. Copy or print the layout, and follow the guide below.

How to fill it inOther templates

A made-up example. Every name, number and bank detail below is fictional.

LOGO
Contoh Studio Sdn Bhd
Reg. no. 202600000000 (example)
RECEIPT
RCP-0001
Paid
From
Contoh Studio Sdn Bhd
12 Jalan Contoh 3/4
50000 Kuala Lumpur
hello@contoh-studio.example
+60 3-0000 0000
Received from
Sampel Pelanggan Sdn Bhd
Attn: Puan Sampel
8 Lorong Sampel 1
47000 Petaling Jaya, Selangor
Details
Receipt date14 Oct 2026
Payment methodFPX online banking
Payment ref.FPX-0000-EXAMPLE
For invoiceINV-0001
DescriptionQtyUnit priceAmount
Deposit for invoice INV-0001
50% of RM 3,200.00
1RM 1,600.00RM 1,600.00
Amount receivedRM 1,600.00
Invoice totalRM 3,200.00
Paid so farRM 1,600.00
Balance still dueRM 1,600.00
Note
Thank you. This receipt confirms the payment above only. The balance of RM 1,600.00 is due on 15 Nov 2026 as shown on the invoice.
Pay the balance to
Bank: Example Bank Berhad (placeholder)
Account name: Contoh Studio Sdn Bhd
Account no.: 0000 0000 0000 (placeholder)
Reference: use the document number

Please keep this receipt for your records. It is your proof of payment.

How to fill it in

A receipt says one thing clearly: "we received your money". Issue it after the payment arrives, never before. Go through the template from top to bottom.

  1. Your business details. Logo, business name, address, email and phone, the same as on your invoice.
  2. The receipt number. Number receipts in running order, such as RCP-0001, separate from your invoice numbers.
  3. Date and method. Write the date the money arrived and how it was paid, for example bank transfer, FPX, card, e-wallet or cash.
  4. Payment reference. Add the transfer or transaction reference if there is one. It helps match the payment to your bank statement.
  5. Received from. The name of the person or company who paid.
  6. What it was for. Link the receipt to the invoice number, and say if it is a full payment or a part payment such as a deposit.
  7. Amount and balance. State the amount received. If the customer still owes money, show the balance left.

Getting the numbers right

For a part payment, show the invoice total, what has been paid so far, and what is left. These three numbers must agree.

Example
Invoice totalRM 3,200.00
Paid so far (this receipt)RM 1,600.00
Balance still dueRM 1,600.00

Cash or bank transfer?

For cash, write the receipt on the spot and keep a copy. For a bank transfer, wait until the money shows in your account, then issue the receipt with the transfer reference.

Rules change.Confirm current rates and dates with the Royal Malaysian Customs Department, LHDN or your accountant. Faas gives general education, not legal or tax advice.

Tips for clean receipts

  • Issue the receipt only after the money has really arrived.
  • Always quote the invoice number it settles.
  • Show part payments and the balance clearly so the customer knows where they stand.
  • Keep a copy of every receipt, in number order, with your bank records.
  • Do not edit a receipt after issuing it. If something is wrong, issue a corrected one and note why.
  • Collect receipts from suppliers too. They are the proof behind your costs.

Make it automatic with Faas.

When a customer pays through the pay link, Faas marks the invoice paid and records the payment. When they pay by transfer, it matches the bank line for you.

  • Customers pay by FPX, card or e-wallet from one page
  • The invoice updates the moment money lands
  • Bank lines are matched automatically with a confidence score
See the pay linkTry Faas free
Just now
Aisyah Trading paid RM 1,200.00FPX, INV-0042 deposit
Matched
INV-0042 updated to Part paidBalance RM 1,200.00 due 15 Nov
Bank line ticked offNo manual matching needed

Receipt template questions

What is the difference between a receipt and an invoice?
An invoice asks for payment. A receipt confirms the payment was received.
Do I need to give a receipt for every payment?
It is good practice, and customers often ask for one. Whether it is required for your business can depend on your situation, so check with your accountant.
Can one receipt cover several invoices?
Yes, if the customer paid several invoices in one go. List each invoice and the amount applied to it, and make sure they add up to the amount received.
What should I do if I made a mistake on a receipt?
Issue a corrected receipt with a new number and mention the one it replaces. Avoid overwriting the original.
How long should I keep receipts?
Keep them for as long as the law and your accountant advise. Rules change, so confirm the current requirement.

Let payments record themselves.

Faas keeps invoices, payments and your bank in step, so every receipt is already in the books.

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